58th Annual Greater Jacksonville Fair
November 6 - November 17th, 2013
Inside Commercial Exhibit Booths
(Non Food)
Arts & Crafts - Commercial Exhibitors - Florida Crops Exhibits -
Special Contests & Jump the Ultimate Dog Show
Click For Inside Exhibit Application / Contract Inside Exhibit Hall "A" Lay-out
The Greater Jacksonville Fair is one of Northeast Florida's "Favorite Family Fun-time Events." For over 58 years we have celebrated, food, family and fun with the Jacksonville community and the five surrounding counties we annually invite to participate. This information is for inside vendors (non food) only. For those interested in outside space, click here.
THE EXHIBIT BUILDING WILL OPEN EACH DAY WHEN THE FAIR OPENS AND CLOSE EACH EVENING AT 10:00 PM
(Times Below May be Subject To Change As Fair Time Approaches)
Fair Times: |
Wednesday & Thursday | Nov 6th & Nov 7th | 5:00 p.m. - 11:00 p.m. |
| Friday | Nov8th | 3:00 p.m. - 11:00 p.m. |
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| Saturday | Nov 9th | 10:00 a.m. - 11:00 p.m. |
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| Sunday | Nov 10th | 10:00 a.m. - 10:00 p.m. |
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| Monday/Tues/Wed/Thurs | Nov 11th/12th/13th/14th | 5:00 p.m. - 11:00 p.m. | |
| Friday | Nov 15th | 3:00 p.m. - 11:00 p.m. | |
| Saturday | Nov 16th | 10:00 a.m. - 11:00p.m. | |
| Sunday | Nov 17th | 10:00 a.m. - 10:00 p.m. |
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Exhibitors Set-up Times |
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Set-up: |
Tuesday | Nov 5th | 9:30 a.m. - 5:00 p.m. |
| Wednesday | Nov 6th | 9:30 a.m. - 3:00 p.m. | |
RULES GOVERNING INSIDE EXHIBITORS AT THE GREATER JACKSONVILLE FAIR
All exhibits should be in place no later than 3:00 p.m. opening day, Wednesday, November 6th. Any space not occupied by this time will be forfeited to the fair along with any and all payments including the * "Proof of Performance Deposit". Click here for Inside Exhibit Hall "A" Lay-out to review the space, then call 904-353-0535 to find out which spaces are available. Commercial space is sold as 10' X 10' booths. If a larger area is needed spaces may be combined. * $150. Proof of Performance Deposit along with any additional payment, is required with the application / contract. * The deposit is not a portion of the rent, it is held until approximately three weeks after the fair ends and returned to the vendor if they have followed the rules. By the submission of the application you and/or your company agree to abide by the rules governing inside exhibitors at the Greater Jacksonville Fair.
Rental Specifications: Exhibitors must furnish their own: Tables, table coverings, chairs, signage, extension cords, decorations, advertising, and promotional items. Decorations and exhibits must be fireproof and subject to the approval of the Jacksonville Fire Marshal. Aisles must be kept clear at all times. Exhibits as well as machinery in motion shall be located sufficiently inside booth space with safeguards to adequately protect others. Exhibitors must occupy and attend their booth space for the run of the fair. Sub-leasing, loaning or sharing of booth space is prohibited. Exhibitors are not allowed to walk around or solicit outside their booth, they must remain in the space assigned to them. Exhibitors may not move or spread out to an unoccupied booth without the express permission of the Exhibit Coordinator, this is strictly prohibited! Sound devises are subject to the approval of management and must be kept at a level not to interfere with others. Food, beverage or samplings / give-a-ways of any kind are a privilege of sponsorship and MUST BE approved by management! The Fair Association reserves the right to decline or prohibit any exhibit or part thereof. Exhibitors shall not have exclusivity of any product line or merchandise. Exhibitors accept full and complete responsibility for any and all injury or damage to their person or the person or property of others inside their exhibit area. The Greater Jacksonville Fair shall not be responsible for the loss, theft or damage of exhibits or merchandise whatsoever.
Electrical:
Each booth will be provided with (1) one 110 volt/500 watt electrical outlet. Under no circumstances will more than three (3) extension cords, in any configuration be permitted for use in any booth. Additional usage over 500 watts will be subject to an additional fee and must be paid in the Fair office prior to move out.
Liability Insurance:
A certificate of liability insurance in the amount of $500,000, naming The Greater Jacksonville Fair as additionally insured is required to be on file in our office prior to set-up.
To Reserve Your Space:
Booths are sold on a day-to-day basis, call the Fairgrounds Office (904-353-0535) to discuss which booths may still be available. Then complete the Inside Commercial Exhibit Space Application / Contract and fax, 904-353-5458 with your charge information or mail with the * $150. proof of performance deposit and additional payment to:
The Jacksonville Fairgrounds
510 Fairgrounds Place
Jacksonville, FL 32202
Payments may be charged, (Visa, MasterCard) or paid with check or money order. The deposit is due immediately upon invoice. If 50% of the rent is not included at the time of reservation it is due no later than July 15th. The balance is due October 1st. If you charge, the remainder of your payments will be automatically charged when due. Space purchased after October 1st, must be paid at the time of purchase with certified funds. Request for cancellation must be in writing 60 days prior to opening day of the Fair. Failure to adhere to these terms shall constitute a breach of contract resulting in forfeiture of space and all funds on deposit to the Fair.
Check-In and Credentials:
Upon arrival exhibitors should proceed to the Fair Administration Office for last minute instructions and credentials. The principal exhibitor will receive one (1) Parking Ticket, and (1) Picture I. D. Badge. If you have additional workers, indicate how many on the application, additional single day entry tickets may be considered. If needed, reasonable entry tickets may be purchased at the Fair Office for advanced gate admission price. If additional parking is needed, the charge in the city lots is $5.00 per day. Limited space for stock trailers will be filled on a first come, first serve basis. Please indicate this request and the dimensions of your trailer on the application.
Set-Up: Tuesday, November 5th, - 9:30 a.m. - 5:00 p.m.
Wednesday, November 6th - 9:30 a.m. - 3:00 p.m.
Exhibitors may off load merchandise through the roll up doors at the rear of Exhibit Hall "A." Exhibitors are not allowed to prop open, load or unload through the front entrance doors or the fire exit doors. For security, the front doors are to remain locked during set-up and remain closed each day until the Fair opens. FIRE or EMERGENCY EXIT DOORS are for emergencies only, not for loading, unloading or personal use! Exhibitors who disobey this rule will be escorted from the Fairgrounds immediately! Exhibits should be in place no later than 3:00 p.m. opening day, Wednesday, October 31st.
Overnight accommodations for Rv's or trailers is not available on the fairgrounds, you may wish to contact the following campgrounds:
Flamingo Lake RV Resort 7 Miles North of Downtown off I-95 904-766-0672
Hanna Park Campground 7 Miles East of Downtown in Mayport Beach 904-249-4700
Breakdown:
Exhibitors may begin to break down at 8:00 p.m., Sunday, November 17th. Failure for the exhibitor to remain until this time shall constitute a breach of contract and result in forfeiture of the * Proof of Perrformance Deposit. All exhibits must be removed by 12:00 noon, Monday, November 18th. The cost of removing any remaining exhibits will be charged to the vendor.
Inside Exhibit Hall "A" Lay-out
Inside Commercial Exhibit Space Application / Contract
Outside - Food Vendor / Commercial Vendor Application
Questions?
Contact Jeannie Wells Yonge , Exhibit / Vendor Coordinator
Phone 904-.353-0535 or
e-mail - jeannie@jacksonvillefair.com